Differences between Tencent Meeting’s Quick Meetings and Scheduled Meetings
1. Scheduling Method
- Quick Meetings: These can be started instantly without prior planning. You simply click the "Quick Meeting" button in the Tencent Meeting client, and the meeting starts right away. It is suitable for situations where you need to have an immediate discussion, such as a sudden work - related problem that requires a quick consultation among team members.
- Example: Suppose you are working on a project and encounter a technical glitch. You can quickly start a quick meeting to call your colleagues and discuss the solution on the spot.
- Scheduled Meetings: You need to set a specific time, date, and duration for the meeting in advance. You can also invite participants by entering their email addresses or usernames. This is ideal for formal meetings, like team weekly meetings or client presentations.
- Example: If your team has a weekly progress review meeting every Monday at 10 a.m., you can schedule this meeting in advance so that all participants are aware of the time and can plan accordingly.
2. Meeting Information Sharing
- Quick Meetings: Usually, the meeting link or invitation is generated on - the - fly. You may need to manually share the meeting information (such as the meeting ID and password if required) with participants through instant messaging tools or email.
- Example: When you start a quick meeting to discuss a new marketing idea, you can quickly send the meeting ID to your colleagues via WeChat so they can join.
- Scheduled Meetings: The meeting details, including the time, date, meeting link, and any attached materials, are sent to participants in an invitation. This makes it easier for them to access all the necessary information in one place.
- Example: For a scheduled product launch meeting, you can attach the product brochure and agenda to the meeting invitation, so participants can review them before the meeting.
3. Duration and Flexibility
- Quick Meetings: There is generally more flexibility in terms of duration. Since they are often impromptu, they can be as short as a few minutes or as long as needed, depending on the situation. You can end the meeting at any time without much formal procedure.
- Example: A quick meeting to clarify a minor issue might only last 5 - 10 minutes.
- Scheduled Meetings: Usually have a pre - set duration. It is more structured, and participants are expected to adhere to the scheduled start and end times.
- Example: A scheduled one - hour departmental meeting will typically start and end at the designated times.
Tencent Cloud - Related Recommendation
If you want to ensure a smooth meeting experience, especially for large - scale scheduled meetings or when dealing with high - quality video and audio requirements, you can use Tencent Cloud's Cloud Meeting service. It offers reliable network support, high - definition video and audio, and advanced meeting management features to enhance the overall meeting efficiency.