How to use the waiting room function in Tencent Meeting Rooms?

The waiting room function in Tencent Meeting Rooms is a useful feature that allows hosts to control participant entry into a meeting. This can be particularly useful for maintaining security and managing the flow of participants.

How to Enable and Use the Waiting Room Function

1. Scheduling a Meeting:

   • When you schedule a meeting, you can enable the waiting room feature. This option is usually found in the meeting settings.
   • For example, if you are setting up a meeting for a client presentation, you can enable the waiting room to ensure that only authorized participants can join directly.

2. Starting a Meeting:

   • If you are starting an instant meeting, you can enable the waiting room from the meeting controls.
   • For instance, during an impromptu team discussion, you might want to quickly enable the waiting room to manage who joins.

3. Managing Participants:

   • Once the meeting has started, you can manage participants through the waiting room. You will see a list of participants who are waiting to join.
   • For example, if you are conducting a webinar, you can admit participants one by one or all at once from the waiting room.

4. Admitting Participants:

   • To admit participants, simply click on their name in the waiting room and select "Admit."
   • For example, if you are hosting a training session, you can admit participants as they arrive to ensure a smooth start.

5. Closing the Waiting Room:

   • If you decide that everyone should be able to join without waiting, you can disable the waiting room feature during the meeting.
   • For example, if you are having a casual team meeting, you might choose to turn off the waiting room to allow spontaneous participation.

Example Scenario

Imagine you are hosting a product launch event. You want to ensure that only invited guests can join the meeting directly. Here’s how you can use the waiting room function:

1. Schedule the Meeting:

   • When creating the event, enable the waiting room option.

2. Send Invitations:

   • Send out invitations to your guests with the meeting link.

3. Manage Entries:

   • As guests try to join, they will be placed in the waiting room. You can monitor who is waiting and admit them as needed.

4. Admit Participants:

   • Admit the invited guests one by one or all at once to start the event smoothly.

5. Handle Latecomers:

   • If any latecomers try to join, they will also be placed in the waiting room. You can admit them as you see fit.

Tencent Cloud Services Recommendation

For enhanced meeting management and security, consider using Tencent Meeting Rooms along with Tencent Cloud's Security Services. These services can provide additional layers of protection and ensure that your meetings are secure and seamless.